STOCK PARISH COUNCIL
MINUTES OF THE MEETING HELD ON
Monday 25th November 2002 AT STOCK VILLAGE HALL AT 7.30PM.

Present: Cllrs. Mr & Mrs Elliott, Tant, Tully, Webb, Lusty, Peacock & Williams
In The Chair Cllr. Johnson
Minute Secretary Lorraine Green
Also Present: 5 Members of the Public

588. DEMOCRATIC TIME.
A parishioner, Mrs Boak, reported that a big tree branch was blocking the footpath on the field behind the Catholic Church, by the stile and kissing gate. The Chairman reported that the fencing had also come down and asked the Clerk to write to Mr Pring asking him to clear the footpath.
A parishioner, Mrs Henderson, reported that the traffic lights in Smallgains Lane had been dumped by the gateway and had not been left there by Chelmsford Borough Council workmen as was stated in the minutes. The Clerk was asked to write another letter to Chelmsford Borough Council asking them to remove the traffic lights and rubbish that had been dumped in Smallgains Lane. Mrs Henderson said that she would also contact Chelmsford Borough Council. The Chairman asked the Clerk to also write with regard to the sofa that had been dumped in Ingatestone Road.
A parishioner, Mrs Otter, referred to Lord Hanningfield's report at an earlier meeting and in particular with regard to the impact of further runways being built at Stansted Airport. Mrs Otter asked the Parish Council to write to the Secretary of State, Mr Darling, objecting to this matter.
Mrs Otter also reported on the Revised Deposit Draft advising that the centre of Stock was being classified as a Neighbourhood Policy. She asked the Parish Council to look at page 21 and map 78. The Chairman advised that the document had been circulated amongst the Parish Councillors and would be debated. The Chairman advised that she had studied the document herself and had spoken at length with Chelmsford Borough Councillor Gary Stringer about it. The Chairman advised that the matter was on the agenda to be discussed.
589. APOLOGIES FOR ABSENCE. -
590. Chelmsford Borough Councillor Gary Stringer sent his apologies as he was attending a planning meeting.
MINUTES OF THE LAST MEETING
Cllr. M. Elliott asked that the sixth paragraph in Minute 577. Maintenance be changed to read 'Cllr. M. Elliott reported that the finger posts put up by the CBC outside Mr Monaghan's property should now be taken down. It was agreed the Clerk should write a letter'.
. Cllr. Tant asked that in the fourth paragraph of Minute 577. Maintenance the words High Street begin with capital letters.
The Minutes of the last Meeting, having been previously circulated, were then duly signed as a true record of events. All agreed
591 MATTERS ARISING FROM THE MINUTES.
Minute 556 & 572. Matters Arising From The Minutes & Minute 547. General Correspondence Item d.
The Clerk read out a letter that had been received from Chelmsford Borough Council Planning Enforcement Officer with regard to No. 1 Valentines. The letter stated that it would appear that no contravention of planning regulations have taken place. The letter also advised that the owners were applying for a Licence to Cultivate.
Minute 577. Maintenance.
The Clerk advised that she had spoken to Chelmsford Borough Council with regard to the blocked drains in Common Road and Mill Road. She was advised that somebody would come and look at the drains.
The Clerk advised that she had written to Jenny Moody Homes with regard to the ditch that had been pushed towards the drain in Mill Lane.
Cllr. Tant asked if the Parish Council had heard from Greenwoods with regard to the hedge that needed cutting on the High Street side. The Chairman advised that Cllr. M. Elliott and herself had attended a meeting with Mr Kennedy and Sue Clark at Greenwoods. The Chairman advised that they had discussed the hedge and the field and both matters would be dealt with. The field was a matter for the contractors. The Chairman reported that Mr Kennedy and Sue Clark had taken the matters on board and they were keen to do what they could to satisfy the Parish Council. The Chairman reported that Mr Kennedy and Sue Clark had been very co-operative and were anxious to know about Stock and the activities going on within the village but that they were anxious to keep Greenwoods as a place to relax.
Minute 580. General Correspondence. Item a.
The Clerk advised that a notice had been put on the website and in Stock Press advertising for Borough Councillors for next year's elections.
Minute 580. General Correspondence. Item d.
The Clerk advised that the planning seminar arranged by CPRE had been oversubscribed and Stock had not received a place. Mrs Baron of CPRE advised the Clerk that several Parish Councils had been unsuccessful in getting a place at the seminar and she was therefore going to arrange another date in the near future.
592 BEST VALUE GROUP REPORT.
Traffic Management - Cllr. Peacock reported that a meeting had been held with Chelmsford Borough Council and Essex County Council and a plan of what they plan to do and when would be sent to Cllr. Peacock by the beginning of December. He advised that the Councils have now got somebody to work on the case and Cllr. Peacock had actually seen somebody observing the area. Cllr. Peacock advised that he would hopefully be able to show the plan at the next meeting. Cllr. Peacock also advised that he had just received a Draft Speed Management Strategy document from Essex County Council which covered the 40mph rural lanes scheme. Cllr. Peacock said that he had not had a chance to read through the document as it had only been handed to him that evening but he would report on it at the next meeting.
Playground - Cllr. Peacock advised that he had still not received the documentation from Mr Archer at Chelmsford Borough Council. Cllr. Tant reported that there are play areas in the Chelmsford area which are designated for young children who are accompanied by their Mothers. He suggested a good location for this type of play area would be next to the Village Hall as the playgroup could also make use of the facilities. It was decided that the Village Hall Management Committee would have to be approached on this matter.
593 GRASS CUTTING.
The Clerk reported that she had spoken to ELS with regard to the outstanding work and she had been advised that it would be carried out in the next few weeks. The Chairman said that the pond had been cleared and was looking very nice and that some ducks had actually settled on it. The Chairman reported that ELS had left large lumps of debris behind and she would keep a watch on the situation to see if it was removed.
The grass cutting tenders were discussed and it was decided that Cllrs. M. Elliott and Tant would have a specification and map ready for the January meeting in order that the Clerk could send the tenders out at the beginning of January. Cllr. Peacock advised that himself and Martin King would prepare a plan for the church and this could also be discussed at the next meeting.
594 STREET LIGHTING
The Clerk advised that Cllr. Tant had prepared street lighting plans for Common Road and Common Lane which the Clerk had submitted to Chelmsford Borough Council. The Clerk read out a letter that had been received from Mr Moore asking for street lighting in Mill Road. The matter was discussed and the Chairman asked the Councillors to look at the situation and report back at the next meeting. The Chairman asked the Clerk to write to Mr Moore advising him that the matter was being looked into.
595 CHELMSFORD BOROUGH COUNCIL REPLACEMENT LOCAL PLAN 2001/11 REVISED DEPOSIT DRAFT PLAN.
The Chairman asked the Councillors if they had any comments to make on the document that had been circulated. The Chairman advised that she had talked the matter over with Chelmsford Borough Councillor Gary Stringer and that they had no comments to make. All Councillors agreed that they had no comments to make. Following Mrs Otter's comments it was decided that the Clerk would write to Chelmsford Borough Council Planning Department referring them to page 21 and map 78 regarding the Neighbourhood Policy asking them what is means as it seems to cover a whole range of issues and now appears to apply to Stock.
596 WAR ON WASTE.
The Chairman advised that the document had been circulated and she had found it a most interesting document. Cllr. Lusty advised that recycling facilities should be coming to Stock in the New Year. As Cllrs. Williams, Peacock and Tant had not yet seen the document the Chairman asked them to look at it and advise her of any comments they had to make by the end of the week. The Chairman advised that comments had to be in by the 30th November.
597 BUS SHELTERS.
The Chairman reported that the bus shelter by The Ship Public House had been blown into Mr Wreathall's field during the high winds last week. She advised that the Clerk had notified the insurance company and the claim form had been completed. The Chairman advised that Mr Wreathall and herself had met with two contractors and was now awaiting their estimates in order that the claim form could be sent off. The Chairman advised that Mr Wreathall had reported that the present position of the bus shelter obscured his view from the South when pulling out of his drive and wondered whether the bus shelter could be moved back further. The Chairman had said that this would not be a problem. Cllr. Webb advised that he was attending a Passenger Transport Meeting next week and would ask about bus shelter grants. The Chairman advised that the Clerk had spoken to the Transport Department at Chelmsford Borough Council with regard to the funding that was being given to them by Essex County Council towards bus shelters and had been told not to hold out much hope.
598 MAINTENANCE
Cllr. Williams mentioned the Christmas Tree for the Village Square. Cllr. M. Elliott said that the previous tree had been donated by Mr F. Harnett at Harnett Nurseries. The Clerk was asked to write to Mr Harnett saying how much the Parish Council had appreciated the Christmas trees in previous years and whether he could supply one again this year. Cllr. M. Elliott advised that Mr Bishop had offered to donated the electricity again this year. Cllr. M. Elliott said that he did not want to be responsible for the Christmas tree this year and felt that due to the risk of accident and Councillors not being personally insured a contractor should be employed to put the tree up and decorate it. It was decided that Cllr. Tant would ask his brother to carry out the job. Cllr. M. Elliott suggested in the future planting a tree permanently in The Square.
It was reported that the noticeboards needed attention. In particular the noticeboard in Back Lane needs to be replaced. The Clerk reported that the Parish Council Noticeboard also needed repairing. It was agreed that Cllr. Tant would ask his Brother to make a new noticeboard for Back Lane. It was agreed that the Councillors would look around the village to find a suitable site for another noticeboard. One place that was suggested was outside the Village Hall. Cllr. Williams agreed to speak to the Village Hall Management Committee with regard to this request.
599 ROAD SIGNS AND FOOTPATHS
Cllr. M. Elliott complained about the new footpath sign in Mill Road. Cllr. W. Elliott advised that you could not see the sign from the road but had to actually go onto the footpath itself before it was visible.
Cllr. W. Elliott reported that the last house before the football field in Mill Lane had been carrying out building works for a long time and that there were piles of bricks and building materials outside the boundary of the property. Cllr. W. Elliott also reported that the owner of the property, Mr May, was parking lorries on the grass verge and that the verge had now disappeared. The Clerk was asked to write to Mr May asking him to remove the building materials and stop parking his lorries on the grass verge.
Cllr. Lusty reported that the signposts in Honeypot Lane were very dirty and that the road is still in a bad state. Cllr. Lusty asked for Chelmsford Borough Council to be contacted referring them to their previous letter and pointing out that nothing had yet been done about the matter. Cllr. Peacock said that he would look for the original letter in order to contact Chelmsford Borough Council.
The Chairman advised that Cllr. W. Elliott and herself had attended the Definitive Map Meeting and that they had been issued with new maps which should be displayed and be accessible to the public. Cllr. Peacock suggested putting a notice in Stock Press advising parishioners that the maps were available to view. The Chairman advised that, whilst at the meeting, Cllr. W. Elliott had noticed that Footpath 22 from Rumbles Green to Mill Road had been incorrectly defined. She explained that they had approached the legal person at the meeting with regard to rectifying this matter.
600 VILLAGE HALL REPORT.
Cllr. Williams reported that a meeting had been held and that the Trust Deed had still not been finalised. She advised that the cleaning and painting of the Village Hall had been carried out during the half term. Cllr. Williams advised that the Village Hall had got through to the first round of the Jubilee funding from Chelmsford Borough Council in respect of the grant towards the lighting for the car park. Cllr. W. Elliott advised that she had spoken to Doug Taffs that evening and the Village Hall had received a grant of £2,400.00 towards the lighting and that the money had to be used by 2004. Cllr. M. Elliott said that he thought the lighting should be started straightaway and Cllr. Williams said that she would take this matter to the next Village Hall Management Committee Meeting. Cllr. Williams advised that the loan was now under £24,000.00 and was scheduled to be paid off by March 2005. She explained that there had been a lot of fundraising events to raise funds. Cllr. Williams advised that the lottery forms had now been sent out. Cllr. Williams advised that due to insurance no candles were to be used in the Village Hall.
601 GENERAL CORRESPONDENCE
a) The Clerk read out a letter that had been received from Essex County Council with regard to provisions for young people and a meeting that was being held in January. The Chairman thought that it would be a good meeting to attend and the Clerk handed the paperwork to Cllr. Peacock.
b) The Clerk read out some correspondence that had been received from British Telecommunications with regard to free computers for the community. It was decided that this would not be appropriate for the Parish Council.
c) Cllr. Williams read out the Best Kept Village Competition results in which Stock Village had received Highly Commended. The Village had received the following marks:- Noticeboard 6/10, Village Hall 10/10, Churchyard/Chapels 10/10 War Memorial 6/10 - area needs weeding and how long are poppy wreaths being kept on War Memorial. The Chairman asked Cllr. Lusty to find what the etiquette is for removing the wreaths. Village Green/Common 10/10, Shops 9/10, Public Houses 9/10, Village School 8/10, Telephone Kiosks 8/10, Bus Shelters 8/10, Seats and Benches 10/10, Streets & Verges 9/10, Pond 9/10. Cllr. M. Elliott asked Cllr. Williams to advertise the results in Stock Press.
d) The Clerk read out letters of thanks from Essex Air Ambulance and Our Lady St. Joseph R.C. Church Parish Council for the annual donations the Parish Council had sent to them.
602 STANDING ORDERS AND FINANCIAL REGULATIONS.
The Chairman reported that a meeting had been held with The Clerk, Cllrs. Lusty, Tant, M. Elliott and herself. The Clerk had sent out copies of the documents to all Councillors for their approval. It was agreed by all Councillors that the documents be adopted.
603 REPORT BY CHELMSFORD BOROUGH COUNCILLOR GARY STRINGER.
Nothing to report.
604 PLANNING MATTERS.
The Clerk read out a letter that had been received from Chelmsford Borough Council Planning Enforcement Officer with regard to the unauthorised Countryside Property advertisement boards in the area of Ingatestone Road. The Enforcement Officer had visited the site and they had now been removed.
Applications:
Application No. 02/02179/FUL. Stationing of timber mobile cabin for horticultural storage.
Location: Mericot, Marigold Lane, Stock.
Applicant: Mr & Mrs D. Bellamy.
Comments by 18th November 2002, under the Clerk's delegated power this had been passed to Cllrs. Johnson, M. Elliott & Williams who commented that this cabin is considerably smaller than the original application but is still large enough to establish residency. The Parish Council therefore strongly oppose this extension.
Application No. 02/02213/FUL. Two storey side extension; first floor front extension; rear Dormer window.
Location: 31 Back Lane, Stock.
Applicant: Mr & Mrs K. Attwood.
Comments by 19th November 2002, under the Clerk's delegated power this had been passed to Cllrs. Johnson, M. Elliott & Williams who commented that this is a large extension bringing the property about ½m from boundary at the back. 6 bedrooms with 2 bathrooms seems a bit unbalanced.
Application No. 02/01593/REM. Amendments to Application For Planning Permission. Erection of 17 detached dwellings and related development (reserved matters for siting, road and access layout and landscaping).
Location: Former Smithkline Beecham Research Complex, Honeypot Lane, Stock.
Applicant: Countryside Residential (North Thames) Limited.
The Parish Council said their previous comments still apply.
Application No. 02/01594/FUL. Amendments to Application For Planning Permission. Creation of four individual access drives and realignment of existing access.
Location: Former Smithkline Beecham Research Complex, Honeypot Lane, Stock.
Applicant: Countryside Residential (North Thames) Limited.
The Parish Council said their previous comments still apply.
Application No. 02/01595/REM. Amendments to Application For Planning Permission. Erection of 4 detached dwellings and related development.
Location: Former Smithkline Beecham Research Complex, Honeypot Lane, Stock.
Applicant: Countryside Residential (North Thames) Limited.
The Parish Council said their previous comments still apply.
Application No. 02/02346/FUL. Conservatory at rear.
Location: Whitewalls, 144 Mill Road, Stock
Applicant: Mr & Mrs Higgins.
The Parish Council had no comments to make.
Results:

Application No. 02/05131/TPO. Crown Reduction to T34 - Oak (TPO 2001/117).
Location: 39 Myln Meadow, Stock.
Applicant: Mrs P.D. Almond. Approved.
Application No. 02/05141/TPO. Fell T2 Oak (TPO 1975/28)
Location: 38 Well Lane, Stock.
Applicant: Mr R. Dunlop. Approved.
Application No. 02/01266/FUL. Single storey rear extension.
Location: 45 Back Lane, Stock.
Applicant: Mr P. Lawrence. Approved.
Application No. 02/01852/FUL. Personal stable and tack room.
Location: Fairfields, Marigold Lane, Stock.
Applicant: Mr Squibb. Approved.
Application No. 02/01870/FUL. Conversion of integral garage to dining room. New softwood sash window and soft red brick wall to match existing.
Location: 18 High Street, Stock.
Applicant: Natasha Sims and James Woodcock. Approved.
Application No. 02/01871/LBC. Conversion of garage to dining room. New softwood sash window and soft red brick wall to match existing.
Location: 18 High Street, Stock.
Applicant: Natasha Sims and James Woodcock. Approved.
Application No. 02/01985/FUL. Reduction of the size of the rear conservatory and provision of replacement pitched roof.
Location: Kimberley Cottage, Great Prestons Lane, Stock.
Applicant: Mr & Mrs Cansick. Approved.

605
FINANCE.
100823 £426.88 Mrs L.J. Green Salary 1.11.02-30.11.02
100824 £27.60 Inland Revenue Only PAYE and N.I.
100825 £91.11 Mrs L.J. Green Expenses
100826 £212.71 ELS Grass Cutting October
100827 £18.00 Royal British Legion Stock Branch Poppy Wreath
100828 £62.40 British Telecommunications Plc Office Telephone
Transfer of Funds -
Nothing to report.
External Audit for Accounts 2001/02 -
Nothing to report.
Precept and Budget for 2003/04 - The Clerk had prepared a Budget for 2003/04 and a copy was given to each Councillor. The Budget was discussed and the Parish Council approved it. It was decided that a Precept of £30,000.00 would be applied for from Chelmsford Borough Council for 2003/04 and the Chairman and Clerk signed the relevant form.
606 ESSEX RURAL HOUSING TRUST
Nothing further to report.
607 THE FREEDOM OF INFORMATION ACT 2000 - MODEL PUBLICATION SCHEME FOR LOCAL COUNCILS.
Nothing further to report.
608 DATE OF THE NEXT MEETING.
The next meeting of the Parish Council is on the 6th January 2003.
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