STOCK PARISH COUNCIL
MINUTES OF THE MEETING HELD ON
MONDAY 29th July 2002 AT STOCK VILLAGE HALL AT 7.30PM.

Present: Cllrs. Mr & Mrs Elliott, Tant, Tully, Webb, Lusty & Williams
In The Chair Cllr. Johnson
Minute Secretary Lorraine Green
Also Present: 6 Members of the Public, Chelmsford Borough Councillor Gary Stringer and Lord Hanningfield

518 DEMOCRATIC TIME.
The Chairman welcomed Lord Hanningfield to the meeting.
A parishioner, Doug Taffs, reported that at the bottom of Mill Road/Downham Road the overgrown hedges have still not been cut back which is making it dangerous to pull out of the junction. The Chairman advised that Chelmsford Borough Council had been notified of this matter but that the Clerk would contact them again.
The Chairman reported that Chelmsford Borough Council had painted areas of red paint up and down Well Lane/Smallgains Lane.
519 APOLOGIES FOR ABSENCE.
Cllr. Peacock sent his apologies.
520 MINUTES OF THE LAST MEETING.
The Clerk asked that the words Mr & were deleted from the Cllrs. Present as in fact Mr Elliott had not attended the meeting.
The Minutes of the last Meeting, having been previously circulated, were then duly signed as a true record of events. All agreed.
521 MATTERS ARISING FROM THE MINUTES.
Cllr. Tully reported that the drain cover outside 46 High Street had now been repaired.
Minute 491. Maintenance & 505. Matters Arising From The Minutes
The Clerk advised that she had received a letter from Chelmsford Borough Council with regard to the state of the edge of the road surface in Crondon Park Lane. She advised that the lane would be inspected and repairs carried out as necessary.
Minute 507. Maintenance.
The Clerk reported that she had contacted Mr Clark at Chelmsford Borough Council with regard to the children being stung by stinging nettles on the footpath behind the school that goes from Cambridge Close to Dakyn Drive. She advised that Mr Clark was going to send somebody out to deal with the matter.
The Clerk reported that Cllr. Peacock had looked at the situation regarding the short oak posts situated where the Christmas Tree goes. Cllr. Peacock felt that the posts did not serve a purpose and should be taken out but if the other Cllrs. wished to purchase new posts then they should be concreted in. It was decided that the oak posts should be replaced with taller posts and Cllr. Elliott would deal with the matter. It was agreed that Cllr. Elliott would also look at the missing posts on the Common and deal with this at the same time.
Cllr. Peacock had also reported to the Clerk that he had written to Highway Maintenance at Chelmsford Borough Council with regard to the big hole on the road near The Square and High Street junction and also about the white lines at Honeypot Lane.
Minute 508. Road Signs and Footpaths.
The Clerk reported that she had spoken to Mr Clark with regard to the footpath sign that had been taken away from Footpath 29 in Mill Road by the Catholic Church. She advised that the sign had been removed because the workmen could not get their machinery through as the post was in the way. Mr Clark advised the Clerk that the footpath sign would not be replaced with a concrete sign but there may be a possibility of a sign being put on the wall but that it was not a priority. It was decided that the Parish Council should push for a sign to be erected. Clerk to contact Mr Clark. The Clerk reported that Mr Clark had considered stopping work due to health and safety issues at this site due to the bad state it was in resulting from dog fouling. He wondered whether the Parish Council could ask people not to walk their dogs down this footpath. It was decided that the Chairman would put a notice in Stock Press and one on the doggy bin. The Clerk was also asked to contact the Dog Warden asking him to replace the fine signs.
Minute 510. General Correspondence.
The Clerk reported that she had written to Roger Watling advising him that Minutes could not be altered once they had been approved and signed to which he had answered o.k. I understand.
Minute 512. Planning Matters.
The Chairman reported that a letter had been received from the Planning Department with regard to the Countryside Boards on the corner of Honeypot Lane and the B1007. The matter will be investigated and the Parish Council will be advised of the outcome.
The Chairman reported that a letter had been received from the Planning Department with regard to the Countryside Boards on the corner of Honeypot Lane and the B1007. The matter will be investigated and the Parish Council will be advised of the outcome.
522 COMMENTS MADE BY LORD HANNINGFIELD
Lord Hanningfield reported that he had received letters from residents in Stock with regard to the traffic in the village.
Lord Hanningfield reported that the Government were trying to take planning matters away from the County Councils and that they were being left with waste and minerals. He explained that eventually planning matters would be regionalised and this was currently awaiting legislation. Lord Hanningfield asked for the Parish Council and residents to write letters supporting Essex County Council to keep planning powers and not have them taken away
Lord Hanningfield reported that the Government had announced that there would be 100,000 new houses for Essex and a further 50,000 for Kent and 50,000 for Milton Keynes. He explained that at the moment there are 5,000 houses built a year so this was a significant increase. Lord Hanningfield reported that there are going to be 14 sites in the Thamesgateway but as yet the exact sites are not known but a special Council meeting is being held on the 10th September to pressurise the Government into revealing the exact sites. Lord Hanningfield reported that for new planning applications of developments 30 houses are to be built to one acre of land.
Lord Hanningfield reported that there are discussions regarding a new Lower Thames Crossing which could be sited at Canvey but if this was the case a new motorway would have to be built.
Lord Hanningfield reported on the three new runways at Stansted Airport, which would make it the largest airport in the world.
Lord Hanningfield reported that the Government had announced that they were taking £100m away from the Essex County Council grant and that this would result in a 40% increase in Council Tax.
Lord Hanningfield advised that lots of meetings would be taking place trying to oppose some of the ideas put forward by the Government.
Lord Hanningfield advised that he would attend another Parish Council meeting in approximately six months time to give an up-date on matters.
523. BEST VALUE GROUP REPORT.
Traffic Management - Cllr. Peacock had reported to the Clerk that he had spoken to Chelmsford Borough Council with regard to the Section 106 money and traffic improvements in Stock. He advised that nobody is currently available to deal with the matter and he feels that the question should be raised what does that mean - what will happen in September? This item will be discussed at the traffic meeting in September.
Playground - Nothing to report.
Litter Bins - The Clerk reported that she had been looking through the insurance paperwork and discovered that the noticeboard, Millennium Bench and none of the litter bins or doggy bins were insured apart from the three litter bins that she had purchased and insured earlier in the year. Cllr. M. Elliott advised that Chelmsford Borough Council provided the doggy bins. It was decided that the Clerk should find out how much the excess was on the insurance policy and whether these assets need to be insured for audit purposes. Clerk to report the outcome at the next meeting.
524. NEW POSITIONING OF PARISH COUNCIL NOTICEBOARD.
The Chairman suggested that the Parish Council had a noticeboard at the Village Hall but Cllr. W. Elliott advised that the Village Hall Management Committee would not allow this. It was decided that the noticeboard would be better left in the centre of the village. Cllr. W. Elliott suggested positioning the noticeboard at the top of Swan Lane. The Chairman advised that contingency plans were needed and it was decided that the noticeboard would be left in its current position and the matter would be discussed again once the Parish Council were notified that it needed to be moved.
525. MEETING WITH ELS RE: GRASS CUTTING.
Cllrs. M & W. Elliott reported on a meeting that they had had with Mr Rowden of ELS. Cllr. M. Elliott reported that originally Cllr. Tant and himself had put a plan together, which Mr Rowden said he had not received. Cllrs. M. & W Elliott complained that Mr Rowden's men are not doing their job. The Chairman felt that the Parish Council had tried having a meeting with Mr Rowden to no avail and that it was difficult to change contractors at this time of year. The Clerk read out letters that she had received from Mr Rowden together with invoices. Chelmsford Borough Councillor Gary Stringer suggested that after the work is carried out each time that a representative of the Parish Council is given a list of the work carried out and he/she checks the work carried out against the list and reports at each meeting. It was agreed that Cllrs. Tant and M. Elliott would look at the invoices and decide what proportion would be paid and draft a letter accordingly.
526. MAINTENANCE
Cllr. Webb advised that the trees opposite the shop, adjacent to the pedestrian crossing, were overgrown. Clerk to write to Highways Department at Chelmsford Borough Council.
Cllr. W. Elliott reported that she had written a letter to Mrs Lumley at Chelmsford Borough Council with regard to the litter bins not being emptied. In her letter she sent a map and a list of every litter bin in the village. Mrs Lumley advised Cllr. W. Elliott that she had sent a copy of the letter to Tony Rushbrook and the bins would be emptied this week. Cllr. W. Elliott advised that if the litter bins were not emptied by the end of the week she would contact Mr Rushbrook.
527 ROAD SIGNS AND FOOTPATHS
Nothing to report.
528 VILLAGE HALL REPORT
Cllr. M. Elliott reported that he had attended the AGM, which had not been well attended by the public. He reported that John Stratford had been appointed as Chairman, Doug Taffs as Vice-Chairman, Joe Fothergill as Booking Clerk, Jeff Wilks as Treasurer and Shirley Grundy as Secretary. He reported that more money has been paid off since the AGM Meeting and that there is more money due to be paid off of the loan in August. The debt is due to be paid off in July 2004.
The Chairman reported that the car park is virtually complete and that an invoice had been received for £27,377.00. It was decided that Cllr. Elliott and Chelmsford Borough Councillor Gary Stringer would check the order before paying the bill. It was decided that £24,337.00 would be paid and the remaining £3,040.00 would be held back until the works were completed. It was agreed that Chelmsford Borough Councillor Gary Stringer would draft a letter for the Clerk to send out with the cheque.
529 GENERAL CORRESPONDENCE
a) The Chairman showed the Parish Council the Merit Certificate that had been received for the Best Kept Village Competition. It was decided that this should be put up in the Clerk's office.
b) The Clerk read out a letter that had been received from Essex County Council with regard to Essex Road Safety Strategy.
c) The Clerk read out a letter that had been received from Chelmsford Borough Council with regard to Your Council Working For You. It was decided that the Chairman would look at the document.
d) The Clerk read out a letter that had been received from the Democratic Services Officer at Chelmsford Borough Council with regard to Control of Street Trading - A414 London Road and Greenbury Way, Chelmsford.
e) The Clerk read out a letter that had been received from Maggie Stanton, Legal Services Officer at Chelmsford Borough Council, advising that a Tree Preservation Order No. 2002/90 at 7 Peter Street had been made on the 20th July 2002 as The Oak protected by this Tree Preservation Order is an important visual amenity to the street scene and the tree will help screen the proposed development from the road.
f) The Clerk read out a letter that had been received from Maggie Stanton, Legal Services Officer at Chelmsford Borough Council, advising that Tree Preservation Order No. 2002/15 Land on Approach to Bluebell and Rosebery Cottages, Furze Lane had been confirmed without modification on 2nd July 2002.
g) The Clerk read out a letter that had been received from Maggie Stanton, Legal Services Officer at Chelmsford Borough Council, advising that Tree Preservation Order No. 2001/117 Myln Meadow, Birch Lane, Mill Lane had been confirmed on the 2nd July 2002. This Order supercedes Tree Preservation Order 1985/16, 1993/19, 1974/04 which was confirmed on 15/11/1985, 9/05/1994 and 23/01/1975.
h) The Clerk read out a letter that had been received from Marina Jones, Democratic Services Officer at Chelmsford Borough Council, advising that Tree Preservation Order No. 2001/93 18 Birch Lane had been confirmed on the 16th July 2002 with an amended plan showing trees T2 and T3 as being closer to the garage of 20 Birch Lane than indicated on the original plan.
i) The Clerk read out an inspection report that she had received from Zurich Insurance. It was reported that both seat edges on the Spring See-Saw are splintered and rough and need to be smoothed. Cllr. Tant to deal with matter.
j) The Clerk read out a letter received from DTLR with regard to the Consultation Paper - Local investigation and determination of misconduct allegations.
k) The Clerk advised that she had received a copy of the letter sent to Chelmsford Borough Councillor Gary Stringer from the Bishop of Brentwood. She had also received a copy of Cllr. Stringer's reply.
l) The Clerk read out a letter that had been received from Stock United F.C. enclosing a close season report.
m) The Clerk read out a letter that had been received from Essex County Council with regard to the Council's Best Value Performance Plan.
530 REPORT BY CHELMSFORD BOROUGH COUNCILLOR GARY STRINGER.
Chelmsford Borough Councillor Gary Stringer reported that the application for 31 Mill Road had been withdrawn and new plans would be presented at a later date.
He reported that the Planning Committee had had a meeting with the developers at 108 Mill Road and that they would be reapplying for a house and bungalow but that the house would be 10% bigger than the original plans. He explained that the resident being affected by this planning application was speaking with the developers' architects.
Chelmsford Borough Councillor Gary Stringer advised that Cracknels, Whites Hill, had gone to appeal.
He reported that there had been a Full Council Meeting and that there was a heavy debate on the Boreham issues. He advised that a station is to be built at Boreham before the housing development takes place. 1,900 houses are to be built. He explained the Neighbourhood Policy had also been discussed at the meeting together with defined settlement areas in which the boundaries had been put back as they were.
Chelmsford Borough Councillor Gary Stringer expressed concern about a man selling Children's books in the village. He felt that the man needed to be checked out to ensure that he is genuine. Chairman to speak to the police.
531 PLANNING MATTERS.
The Clerk read out a letter that had been received from Clive Hollyman, Head of Town Planning Services, of Chelmsford Borough Council with regard to a notification of appeal for Cracknels, Whites Hill, Stock. Clerk to write to Planning Inspectorate requesting a copy of the appeal decision letter.
The Clerk read out a letter that had been received from Clive Hollyman, Head of Town Planning Services, of Chelmsford Borough Council with regard to a notification of appeal for 3 Garden End, Common Road, Stock. Clerk to write to Planning Inspectorate requesting a copy of the appeal decision letter.
Application No. 02/01292/FUL. Conservatory/garden room.
Location: 41 Well Lane, Stock.
Applicant: Mr Hudson. Comments by 16th July 2002, this had been passed to the Planning Sub-Committee who had no comments to make.
Application No. 02/01306/FUL. Construction of garage.
Location: Hobbits, Whites Hill, Stock.
Applicant: R. Lunn. Comments by 16th July 2002, this had been passed to the Planning Sub-Committee who commented that it was a large three bay garage in green belt and should be watched for future "growth".
Application No. 02/01314/CLEUD. Use of sectional building as residential.
Location: Great Stocks Vineyard, Downham Road, Stock.
Applicant: Mr & Mrs Barnard Comments by 22nd July 2002, this had been passed to the Planning Sub-Committee who decided that the property was in West Hanningfield and not Stock and therefore asked Chelmsford Borough Council to send it to West Hanningfield Parish Council.
Application No. 02/00502/FUL. Two-storey replacement dwelling with separate garage and parking facility with occupation restricted to a person locally employed in agriculture.
Location: Great Stocks Vineyard, Downham Road, Stock.
Applicant: Mr & Mrs B. Barnard Comments by 24th July 2002, this had been passed to the Planning Sub-Committee who decided that the property was in West Hanningfield and not Stock and therefore asked Chelmsford Borough Council to send it to West Hanningfield Parish Council.
Application No. 02/01356/FUL. Creation of a manege.
Location: 7 Peter Street, Stock.
Applicant: Carol Down Comments by 25th July 2002, this had been passed to the Planning Sub-Committee who had no comments to make provided there are no complaints from neighbours.
Application No. 02/01333/FUL. Rear single storey extension and front roof alteration.
Location: 26 Birch Lane, Stock.
Applicant: Mr & Mrs Adshead-Grant The Parish Council had no comments to make
Application No. 02/01453/FUL. Two storey side extension.
Location: Lavender Cottage, Leather Bottle Hill, Stock.
Applicant: Mr & Mrs Taylor The Parish Council were concerned that this property is within the green belt and an extension has been made previously.
Application No. 02/01444/FUL. Re-profile roof; demolish and rebuild west elevation store room.
Location: 34 Birch Lane, Stock.
Applicant: Mr U. Tolaini The Parish Council had no comments to make.
Application No. 02/01485/FUL. Continuation of ridge line to form new end gable allowing a more complimentary/appealing design to the new conservatory (previous application ref: 01/01273/FUL).
Location: Ivydene, Whites Hill, Stock.
Applicant: Mr & Mrs Rose. The Parish Council had no comments to make.
Application No. 02/01343/AG. Pole barn for hay storage.
Location: Goatsmoor Farm, Goatsmoor Lane, Billericay.
Applicant: Mr C. Holmwood.
Application No. 02/00003/FUL. Demolition of existing dwelling and erection of two new dwellings (amendments to existing permission ref. 00/00082/FUL).
Location: 53 Birch Lane, Stock.
Applicant: Mrs B. Sayer. Approved.
Application No. 02/00924/FUL. Single-storey rear/side extension.
Location: 1 Meadowgate, Stock.
Applicant: Mr & Mrs Fewell. Approved.
Application No. 02/00777/FUL. Single Storey Classroom Extension.
Location: Stock C of E Primary School, Swan Lane, Stock.
Applicant: Gov. of Stock C of E Primary School. Approved.
Application No. 02/05084/TPO. Works to T1-English Oak (TPO 1975/28)
Location: 36 Well Lane, Stock.
Applicant: Mr R. Dunlop. Approved.
Application No. 02/00421/OUT. New Agricultural Workers Dwelling.
Location: Rosa Penna, Stock Lane, Stock.
Applicant: N. Giblin. Refused.
Application No. 02/01151/FUL. Single storey rear extension.
Location: 3 Crondon Park Cottages, Crondon Park Lane, Stock.
Applicant: Mr & Mrs R. Orr. Approved.
532 FINANCE.
The Clerk advised that a VAT refund had been received for £589.68 and bank interest of £172.70 had also been received.
The Clerk reported that Barclays Bank had changed the name of the HIBA account to Business Reserve Account and that only 7 days notice are now required instead of 14 days notice.
The following cheques were approved for payment and signed:
100796 £591.00 Stock Village Hall Half Yearly Office Rental, and various sessions of hiring of hall.
100797 £566.42 Mrs L.J. Green Salary and Expenses
100798 £757.93 ELS Grass Cutting May & June
100799 £24,337.00 Nelson Anderson & Sons Car Park Extension
Transfer of Funds - The Clerk advised that she had put on notice to transfer £2,000.00 from the Business Reserve Account to the Current Account. Transfer due on 30/7/02. The Clerk advised that she would put on notice on the 30/7/02 to transfer £24,000.00 from the Business Reserve Account to the Current Account, which would be due on 6/8/02.
Accounts 2001/02 -The Clerk had prepared the accounts and having circulated them the Chairman and Clerk were authorised to sign them.
Audit - The Clerk advised that there was nothing further to report on the Audit. She had received sample Standing Orders and Financial Regulations from the EALC which she needed to read through and prepare for the Council's approval.
Office Telephone - It was decided that the Chairman would do comparative costings between British Telecom and a mobile telephone.
Cricket Club Contribution Towards Grass Cutting - The Chairman advised that the Parish Council had not received a contribution towards the grass cutting from the Cricket Club for the last financial year. Cllr. Tant advised that a bill needed to be prepared and sent to the Cricket Club for one third of the cost of cutting the outfield. Clerk to prepare an invoice.
533 APPOINTMENT OF INTERNAL AUDITOR
The Chairman advised that the Clerk had now heard from the EALC and that if the Parish Council were in agreement Peter Bentley could be appointed as the Internal Auditor. Cllr. Lusty proposed that Peter Bentley be formally appointed as Internal Auditor. All agreed. Clerk to write to Mr Bentley advising him of his appointment.
534 GOLDEN JUBLIEE
The Chairman advised that the Clerk had written to Stan Elgar with regard to the purchase of a spring animal. The Chairman reported that a meeting had been held but a roundabout had been mentioned instead which was too expensive.
535 ESSEX RURAL HOUSING TRUST
Nothing further to report.
536 THE MODEL CODE OF CONDUCT.
The Clerk read out a letter that had been received from the Standards Board acknowledging receipt of all the documentation that she had sent to them.
537 DATE OF THE NEXT MEETING.
The next meeting of the Parish Council is on the 2nd September 2002.