STOCK PARISH COUNCIL
MINUTES OF THE MEETING HELD ON
Monday 2nd September 2002 AT STOCK VILLAGE HALL AT 7.30PM.

Present: Cllrs. Mr & Mrs Elliott, Tant, Tully, Webb, Peacock & Williams
In The Chair Cllr. Johnson
Minute Secretary Lorraine Green
Also Present: 8 Members of the Public and Chelmsford Borough Councillor Gary Stringer

538 DEMOCRATIC TIME.
A Parishioner, Mrs Boak, reported on the amount of dog fouling on the Footpath in Mill Lane. She advised that she had been clearing it up herself. The Chairman advised her that a notice had been put on the footpath and 1,000 dog bags had been provided which were available at the Post Office. The Chairman reported that she had spoken to the Director of Environmental Services about the dog bins not being emptied and after several discussions the bins were emptied. The Chairman said that she was not sure if the bins would continue to be emptied every Friday but she would contact the Director of Environmental Services again. Cllr. W. Elliott reported that the Thornton Place bin was also full. The Chairman advised that everything was in hand and that the Parish Council were doing their best. She agreed to put another notice up on the Well Lane entrance of the footpath.
A parishioner, Virginia Henderson , handed Cllr. Peacock a newspaper cutting with regard to a new traffic scheme that had been put into place in Bird Lane, Warley. If the scheme is successful it could be implemented in other rural lanes in Essex.
539 APOLOGIES FOR ABSENCE.
Cllr. Peacock sent his apologies.
540 MINUTES OF THE LAST MEETING.
Cllr. Tant asked that the 's' was removed from the word 'Dakyns' in Minute 521. Matters Arising From the Minutes, Minute 507. Maintenance.
The Minutes of the last Meeting, having been previously circulated, were then duly signed as a true record of events. All agreed.
541 MATTERS ARISING FROM THE MINUTES.
Minute 518. Democratic Time.
The Clerk read out a letter that had been received from the Highways Department at Chelmsford Borough Council with regard to the overgrown hedging at the Downham Road/Mill Road junction. The owners of the properties either side of the junction have been contacted and have assured the Highways Department that the hedges will be cutback.
Minute 521. Matters Arising From the Minutes and Minute 507. Maintenance.
Cllr. M. Elliott reported that he had contacted a firm with regard to the oak posts that were needed for around the square. He explained that a 6 foot oak post would cost £7.43 plus VAT. He advised that the posts could be cut in half and then put around the square. It was decided that the posts would not be concreted in at present. It was agreed that Cllr. Tant's brother would carry out the work.
Cllr. Peacock reported that he had not heard anything from Highway Maintenance with regard to the big hole near the Square and the High Street junction and the white lines at Honeypot Lane. He advised that these items were to be raised at the next traffic meeting which would be held on Monday 16th September.
Minute 521. Matters Arising From the Minutes and Minute 508. Road Signs and Footpaths.
The Chairman advised that she had not yet spoken to Mr Clark with regard to the Footpath 29 sign being replaced. The Chairman had put a notice on the footpath with regard to dog fouling and had also put a notice in Stock Press. The Clerk also advised that she had contacted the dog warden with regard to having more fine signs put up in the village.
Minute 524. New Positioning of Parish Council Noticeboard.
Cllr. Tant suggested positioning the Parish Council Noticeboard on the flank wall of the Fish and Chip shop if necessary.
Minute 526. Maintenance,
The Clerk read out a letter that had been received from the Highways Department at Chelmsford Borough Council with regard to the trees adjacent to the pedestrian crossing. The trees will be pruned back by the Council's Leisure Services Department.
Cllr. Tant advised that Chelmsford Borough Council were not emptying the new litter bin on the Common as it was too far to walk. The Chairman agreed to speak to the Environmental Department regarding this matter.
Cllr. W. Elliott advised that she had written to Chelmsford Borough Council with regard to the two litter bins in Dakyn Drive and Vintners Corner that she had missed off her list to be emptied.
542 BEST VALUE GROUP REPORT.
Traffic Management - Cllr. Peacock advised that the next traffic meeting with Chelmsford Borough Council and Essex County Council was being held on the 26th September. He said that he wanted to address promises that were made at the last meeting. Cllr. Peacock said that he would pursue having a meeting with Mr Simon Rudge with regard to the school parking situation in Swan Lane.
Playground - Cllr. Peacock proposed that use should be made of the area around the Common for the playground and that the Parish Council should get legal advice and the health and safety implications should be addressed. Cllr. Tant said that you could not encroach on the cricket field any further as it is only a small field. After a big discussion Cllr. Peacock advised that an alternative site must be found. Cllr. W. Elliott suggested The Larches but Cllr. Peacock advised that if the land is not registered there is no legal way of finding out who owns the land. Cllr. Peacock reported that he had spoken to various parents who were not keen on this site. Cllr. W. Elliott suggested the strip of land in Myln Meadow/Mill Lane where the public footpath goes through. It was decided that all the Councillors would take a look at the site. Cllr. Tant suggested that a possible site would be on the corner of the Common by the trees. The Chairman thought that the Parish Council should persevere with all the sites. It was decided that Cllr. Peacock would speak to the Play Services Officer to see what the situation is with regard to getting planning permission for the Myln Meadow/Mill Lane site and to discuss the safety aspects. It was decided that Cllr. Peacock would then arrange for the Play Services Officer to come and give a report at a future meeting.
Litter Bins - The Clerk asked for this to be discussed under insurance.
543 MEETING WITH ELS RE: GRASS CUTTING.
The Chairman reported that Cllrs. Tant, M. Elliott and herself had met with Mr Rowden. Cllr. M. Elliott reported that Mr Rowden had said that he had not received the original plan which he had now given to him. Cllrs. M. Elliott and Tant reported that the matter is now resolved. The Clerk read out a letter that she had received from ELS submitting their quotations for additional work which was discussed at the meeting. It was agreed that the Clerk should write to Mr Rowden accepting the quotations.
Cllr. Peacock felt that the Parish Council should try and get quotations for next year's tender in before the end of the year rather than waiting until January. It was also decided that the Clerk should look at getting other quotations. Chelmsford Borough Councillor Gary Stringer suggested that the Clerk contact other Clerks in other parishes to see what contractors they use.
544 MAINTENANCE
Cllr. W. Elliott reported that the arm has still not been replaced on the sign in Downham Road. Clerk to contact Chelmsford Borough Council.
Cllr. W. Elliott reported that she had cleaned the sign post in Mill Lane/Downham Road.
545 ROAD SIGNS AND FOOTPATHS
Survey of Public Rights of Way - The Clerk read out a letter that she had received from Essex County Council with regard to the Survey of Public Rights of Way which advised that Footpath 49 had now become Footpath 62. It was decided that this would be kept in the office.
Consolidation of the Definitive Map - The Clerk read out a letter that she had received from Essex County Council with regard to the Consolidation of the Definitive Map. It was decided that Cllr. W. Elliott would attend on the Parish Council's behalf and the letter was handed to her.
Parish Paths Partnership Training Course 2002 - The Clerk read out a letter that she had received from Essex County Council with regard to the Parish Paths Partnership Training Course 2002.
Headland Management Scheme - The Clerk read out a letter that she had received from Essex County Council with regard to the Headland Management Scheme. Cllr. Peacock thought that the postcards should be sent to farmers/landowners who adjoined footpaths. It was decided that the Clerk should send postcards to Brook Lodge Farm (Mr Stedeford), both Golf Clubs and The Hanningans, Robins Wood, Birch Lane.
Cllr. M. Elliott read out a Public Notice from Chelmsford Borough Council regarding the new 40mph speed limit being implemented on the B1007 Stock Road/West Hanningfield which would replace the current 30mph speed limit. The article had appeared in Friday 23rd August's edition of the Essex Chronicle. Cllr. M. Elliott asked the Clerk to write to Democratic Services advising them that the notice is inaccurate as no 30mph speed limit is currently in progress and therefore the Parish Council feel the notice is invalid. Whilst writing the Clerk should say that the Parish Council support the 40mph limit and wish it could go further.
546 VILLAGE HALL REPORT.
Cllr. Williams reported that £30,965.00 is now outstanding on the loan. She reported that the car park is now laid and marked out with 81 places. She advised that the disabled parking had not yet been marked out as the Village Hall Committee were waiting for a template but that there would be about 4 places. Cllr. Williams advised that there would be a meeting the following week when the lighting would be discussed. The estimation for lighting was £4,000.00 for 350m of cabling. Chelmsford Borough Councillor Gary Stringer reported that he had spoken to Mr Anderson with regard to the completion of works to the car park and Mr Anderson had apologised and had advised that the work would be carried out in the next two weeks. Chelmsford Borough Councillor Gary Stringer read out a draft letter that he asked the Clerk to send to Mr Anderson.
547 GENERAL CORRESPONDENCE
a) The Clerk read out a letter that had been received with regard to New Ethical Standards Regime.
b) The Clerk read out a letter that had been received from Chelmsford Borough Council with regard to street naming and numbering of the site at Mill Cottage - Mill Lane.
c) The Clerk read out a letter that had been received from Chelmsford Borough Council with regard to the Parish Sports Programme. The Clerk advised that 31 children had attended on the 6th August.
d) The Chairman reported that she had received complaints that the new owner of 1 Valentines had encroached onto the grass verge by about 2-3 metres. The Chairman advised that she had spoken to the owner who had been in touch with Chelmsford Borough Council and Lord Petre. The Chairman advised that the Clerk had written to Lord Petre and the Clerk read out his reply. It was agreed that it was obvious that the owner was moving the boundary. Cllr. Tant advised that the Clerk should write to Chelmsford Borough Council enclosing a copy of Lord Petre's letter to check whether the site ways need to be kept clear.
e) The Clerk read out a letter that had been received from Essex Police Authority Police and Community Consultative Group with regard to a meeting that was being held on Wednesday 11th September.
f) The Clerk read out a letter that had been received from Chris Otter. It was decided that the Clerk would seek advice from the EALC and then write to Mr Otter.
g) The Clerk read out a letter that had been received from John Pollard, the Principal Transport Planner, at Chelmsford Borough Council with regard to the locality and state of repair of Bus Shelters. The Clerk was asked to write back advising that the bus shelter on the west side of the B1007, opposite The Hoop Public House, was in poor repair as was the bus shelter opposite The Ship on the B1007. The brick bus shelter in the High Street on the East side going South was in very good condition.
h) The Clerk read out a letter that had been received from Essex County Council with regard to the local Area Forum.
i) The Clerk read out a letter that had been received from The Boundary Committee with regard to Periodic Electoral Review of Essex County Council. It was decided that the notice would be put on the noticeboard.
548 REPORT BY CHELMSFORD BOROUGH COUNCILLOR GARY STRINGER.
Chelmsford Borough Councillor Gary Stringer advised that the man selling books had turned out to be genuine. The Police had spoken to him and he had checked out o.k.
549 PLANNING MATTERS
The Clerk reported that she had received a telephone call with regard to the planning application for Rosa Penna, No. 02/00421/OUT, being refused. The owner had wanted to know what comments the Parish Council had made to Chelmsford Borough Council. The Parish Council advised the Clerk to contact the owners and tell them to speak to the Planning Department at Chelmsford Borough Council where all details are open to the public to inspect.
The Clerk read out a letter that had been received from Clive Hollyman, Head of Town Planning Services, of Chelmsford Borough Council with regard to a notification of appeal for Great Stocks Vineyard, Downham Road, Stock. Clerk advised that she had written to Mr Hollyman advising him that the property was in West Hanningfield and not Stock.
The Clerk read out a letter that had been received from DEFRA with regard to Parish and Town Councils to Retain Role in Planning.
The Clerk read out a letter that had been received from Maggie Stanton, Legal Services Officer, at Chelmsford Borough Council advising that Tree Preservation Order No. 2002/45 5 Dakyn Drive had been confirmed on the 8th August 2002.
The Clerk read out a letter that had been received from Maggie Stanton, Legal Services Officer, at Chelmsford Borough Council advising that Tree Preservation Order No. 2002/90 7 Peter Street had been confirmed on the 29th August 2002.
The Clerk read out a letter that had been received from Maggie Stanton, Legal Services Officer at Chelmsford Borough Council, advising that the trees marked T1 and T2 on the plan included on the Tree Preservation Order No. 2002/93 at Stock Lodge, 60 High Street be preserved. The reasons for this Order were that the trees were important visual amenities within the Conversation Area.
Application No. 02/01333/FUL. Notice of Amendments to Application for Planning Permission. Part single, part two-storey rear extension and lean-to roof at front.
Location: 26 Birch Lane, Stock.
Applicant: Mr & Mrs Adshead-Grant Comments by 15th August 2002, this had been passed to the Planning Sub-Committee who had no comments to make. The Chairman reported that letters of objection had been received for this application. Chelmsford Borough Councillor Gary Stringer reported that he had spoken to the applicants' architect who had produced drawings of the site lines and was currently in discussion with the neighbours.
Application No. 01/01680/FUL. Notice of Amendments to Application for Planning Permission. Demolition of existing dwelling and erection of 1 new dwelling house and 1 new bungalow, each with own garage.
Location: Long Gable, 108 Mill Road, Stock.
Applicant: Jenny Moody Properties Ltd. The Parish Council objected to this application as it was too large a development on the site, it is overlooking neighbours and it contravenes the Development Plan Policy ENV1. The Chairman reported that there was an enormous amount of concern with regard to this development and that the Parish Council had received letters of objection and letters had been sent into Chelmsford Borough Council.
Application No. 02/01593/REM. Erection of 17 detached dwellings and related development (reserved matters for siting, road and access layout and landscaping).
Location: Former Smithkline Beecham Research Complex, Honeypot Lane, Stock.
Applicant: Countryside Residential (North Thames) Limited. The Parish Council commented that CBC need to ensure that sufficient Section 106 monies are provided by the developer to ensure adequate traffic management measures are provided at all access points and existing junctions. In addition, provision should be made for incremental facilities within the village as a result in the increase to the population. Highways should consider a single access to plots 2,3,4 and 20 through the existing access through the site.
Application No. 02/01594/FUL. Creation of four individual access drives.
Location: Former Smithkline Beecham Research Complex, Honeypot Lane, Stock.
Applicant: Countryside Residential (North Thames) Limited. The Parish Council commented that CBC need to ensure that sufficient Section 106 monies are provided by the developer to ensure adequate traffic management measures are provided at all access points and existing junctions. In addition, provision should be made for incremental facilities within the village as a result in the increase to the population. Highways should consider a single access to plots 2,3,4 and 20 through the existing access through the site.
Application No. 02/01595/REM. Erection of 4 detached dwellings and related development.
Location: Former Smithkline Beecham Research Complex, Honeypot Lane, Stock.
Applicant: Countryside Residential (North Thames) Limited. The Parish Council commented that CBC need to ensure that sufficient Section 106 monies are provided by the developer to ensure adequate traffic management measures are provided at all access points and existing junctions. In addition, provision should be made for incremental facilities within the village as a result in the increase to the population. Highways should consider a single access to plots 2,3,4 and 20 through the existing access through the site.
Application No. 02/01673/FUL. Plot 1 - Conservatory.
Location: 4 Mill Lane, Stock.
Applicant: Mr Lycett. The Parish Council had no comments to make.
Application No. 02/01688/LBC. Underpinning to cottage, removal of existing severely dilapidated brick plinth and replacement with new 215mm brick plinth on concrete foundation, including damp proof course. Associated repairs to oak sole plate.
Location: Broadmore, Madles Lane, Stock.
Applicant: Mr & Mrs E. Williams. The Parish Council had no comments to make.
Application No. 02/01722/FUL. Block of three stables plus tack room.
Location: Branfill Tye, Smallgains Lane, Stock.
Applicant: Mr & Mrs P. McMahon. The Parish Council had no comments to make.
Application No. 02/01732/FUL. Conservatory at rear.
Location: Glenalmond, 29 Well Lane, Stock.
Applicant: Mr & Mrs Rookard. The Parish Council had no comments to make.
Application No. 02/01119/FUL. Stationing of mobile cabin for storage of horticultural equipment.
Location: Mericot, Marigold Lane, Stock.
Applicant: Mr & Mrs D. Bellamy. Refused.
Application No. 02/01123/FUL. Erection of rear conservatory.
Location: 132 Mill Road, Stock.
Applicant: Mr & Mrs Arber. Approved.
Application No. 02/00744/CLOPUD. Conversion of existing garage and outbuildings to habitable accommodation for use in conjunction with existing dwelling as a single dwellinghouse.
Location: Thrift, Madles Lane, Stock.
Applicant: Mrs L. Andrew. Approved.
Application No. 02/00747/FUL. Single storey rear extension.
Location: 39 Well Lane, Stock.
Applicant: Mr Paul Jackson. Approved.
Application No. 02/01343/AG. Pole barn for hay storage.
Location: Goatsmoor Farm, Goatsmoor Lane, Billericay.
Applicant: Mr C. Holmwood. Prior Approval Not Required.
Application No. 02/01292/FUL. Conservatory/garden room.
Location: 41 Well Lane, Stock.
Applicant: Mr Hudson. Approved.
Application No. 02/01306/FUL. Construction of garage.
Location: Hobbits, Whites Hill, Stock.
Applicant: R. Lunn. Approved.
Application No. 01/01741/FUL. Change of use of renovated agricultural barn and store to print design and associated photography studio.
Location: Bellmans, Stock Road, Stock.
Applicant: Mr. P. Fenwick. Approved (S106).
Application No. 02/00840/FUL. Conversion of barn to dwelling. The uses adjoining site include livery stables.
Location: Brock Farm, Ingatestone Road, Stock.
Applicant: Mr R. Napp. Refused.
Application No. 02/01264/FUL. First floor rear extension.
Location: Fairfields, Marigold Lane, Stock.
Applicant: Mr Squibb. Approved.
Application No. 02/01356/FUL. Creation of a manege.
Location: 7 Peter Street, Stock.
Applicant: Carol Down. Approved.
Application No. 02/01444/FUL. Re-profile roof; demolish and rebuild west elevation store room.
Location: 34 Birch Lane, Stock.
Applicant: Mr U. Tolaini. Approved.
Application No. 02/01453/FUL. Two storey side extension.
Location: Lavender Cottage, Leather Bottle Hill, Stock.
Applicant: Mr & Mrs Taylor. Approved.
Application No. 02/01485/FUL. Formation of gable end and amended roof design to approved conservatory (variation of previous planning permission ref: 01/01273/FUL).
Location: Ivydene, Whites Hill, Stock.
Applicant: Mr & Mrs Rose. Approved.
550 FINANCE.
The following cheques were approved for payment and signed:
100800 £514.50 Mrs L.J. Green Salary and Expenses
100801 £27.70 Stock Village Hall Hire of Hall for Picnic Play
100802 £54.63 British Telecommunications Plc Office Telephone Bill
100803 £508.96 . ELS Grass Cutting July and £93.00 from May invoice
The Clerk advised that Stock Village Hall had increased their rents by 2-3% as from 1st August 2002.
Transfer of Funds - The Clerk advised that on the 30th July 2002 she had put on notice to transfer £24,000.00 from the Business Reserve Account to the Current Account and the transfer took place on 6/8/02.
Barclays Bank Internet Banking - The Clerk advised that Barclays Bank had offered the Parish Council Internet Banking whereby the Clerk could check balances and transfer funds via the Internet rather than having to visit the branch. The Bank advised the Clerk that normally the service costs £15.00 per annum but the Parish Council currently have a no fee policy attached to the accounts so there is a possibility that there would be no charge for this additional facility. It was agreed that the Clerk should write to Barclays Bank and set up this facility.
Approval of Accounts 2001/02 - Following the Internal Audit the Clerk had had to amend the accounts and having circulated the revised set of accounts the Chairman and Clerk were authorised to sign them.
External Audit for Accounts 2001/02
including Approval of Annual Return and Statement of Assurance for Accounts 2001/02. - The Clerk advised that Lubbock Fine had written to her regarding the audit for 2001/02. She reported that on the 8th August a notice had been placed on the Noticeboard notifying parishioners that they could exercise their rights to view the accounts between 22nd August and 13th September. To-date one letter had been received from Mr Seaman wishing to express his right to examine the accounts and the Clerk confirmed that both Cllr. M. Elliott and herself were meeting Mr Seaman on the 4th September.
Having circulated the Annual Return and Statement of Assurance forms to the Parish Council the Chairman and the Clerk were authorised to sign them. The Clerk advised that all paperwork had to be sent to Lubbock Fine by the 16th September which was when the audits were going to begin.
Internal Audit and Internal Auditor's Fee - The Clerk advised that Peter Bentley had carried out an internal audit on the accounts for 2001/02. The Clerk read out a letter that Peter Bentley had written with regard to the internal audit he had carried out in which he commented on Risk Assessment, PAYE & NI, Financial Statements and Budget. The Parish Council addressed all of the items mentioned. The Clerk advised that she was currently in discussions with the EALC and Inland Revenue with regard to setting up PAYE. The Chairman advised that Peter Bentley did not want a fee for the work he had carried out but she thought the Parish Council should give him a gift of some kind. It was decided that the Clerk would speak to the EALC to see if gifts could be given to an Internal Auditor.
Office Telephone - The Chairman reported that both herself and the Clerk felt that they needed a telephone in the office rather than a mobile telephone. It was agreed that Cllr. Peacock would arrange to have a message put on the answerphone advising people that it was Stock Parish Council's telephone.
Insurance - The Clerk read out a letter that had been received from the EALC with regard to insurance. The Clerk advised that there was a £100.00 excess on the policy and that the premium would be an extra £5.40, plus tax, per bin. It was agreed that the Clerk should arrange for the noticeboard, litter bins and seat to be insured.
Cricket Club Contribution Towards Grass Cutting - The Clerk advised that ELS had not quoted individually for the outfield so she would have to look back at the original tender. As the accounts had been with the Internal Auditor she had not been able to prepare the invoice but agreed to organise it by the next meeting.
551 ESSEX RURAL HOUSING TRUST
The Chairman advised that she had now received a copy of the Survey Report and asked all Councillors to read and approve it.
552 DATE OF THE NEXT MEETING.
The next meeting of the Parish Council is on the 30th September 2002.
The Chairman thanked everyone for coming; the meeting closed at 10.29pm.
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