STOCK PARISH COUNCIL
MINUTES OF THE MEETING HELD ON
MONDAY 2ND JUNE 2003 AT STOCK VILLAGE HALL AT 7.30PM.

Present: Cllrs. Williams, Lusty, Elliott, Tully, Peacock, Easton & Otter
In The Chair Cllr. Johnson
Minute Secretary Lorraine Green
Also Present: 6 Members of the Public
Chelmsford Borough Councillor Ian Grundy
Chelmsford Borough Councillor Roy Whitehead

741 DEMOCRATIC TIME.
The Chairman welcomed P.C. Gilchrist, Roy Whitehead, who is the Chelmsford Borough Councillor for South Hanningfield and Ramsden Heath, and Ian Grundy, who is the Chelmsford Borough Councillor for Stock and Margaretting.
A parishioner, Virginia Henderson, reported that if she had not delivered the leaflets advertising the traffic management meeting on the 15th and 16th May personally then no leaflets would have been delivered to Smallgains Lane. The Chairman apologised and agreed that the leaflet drop had not been carried out professionally but explained that time had been a great factor due to the fact that the leaflets were delivered late to the Parish Council and the meeting had been arranged fairly quickly. The Chairman reported that there had been a good attendance to the meeting.
Mrs Henderson also discussed the subject of speeding in Smallgains Lane with the Parish Council. She stated that 40mph was not slow in Smallgains Lane.
742 APOLOGIES FOR ABSENCE.
Cllr. Lewis sent her apologies.
743 DISCUSSION WITH P.C. GILCHRIST
P.C. James Gilchrist introduced himself and advised that he is currently covering Stock as W.P.C. Lisa Taylor is currently on long term sick leave. He explained that he is based at Moulsham Lodge Police Station and has been on the community team for eighteen months. He advised that he covers Galleywood, West Hanningfield, Margaretting and Stock. P.C. Gilchrist said that he is not in any area at any particular time just as and when required. P.C. Gilchrist advised that any problems can be either directed to him via the Clerk or he can be contacted directly by telephone or E-Mail. P.C. Gilchrist offered to supply the Clerk with a list of his duties for the next few months. P.C. Gilchrist reported that he should be receiving his own personal mobile telephone in the near future. Cllr. Williams asked P.C. Gilchrist if he would consider reporting issues on Stock's website and Cllr. Peacock asked P.C. Gilchrist if a link from the website could be made directly to his E-Mail address. P.C. Gilchrist was in favour of both ideas. Cllr. Easton reported the speeding problem in Mill Road to P.C. Gilchrist. She explained that traffic was zooming towards Ramsden Heath.
744 MINUTES OF THE LAST MEETING.
Cllr. Elliott stated that in Minute 725 Matters Arising, Minute 706. Open Spaces, on the second line, it should read Mill Lane not Mill Road. Also on the fifth line 'opposite' should be inserted before 'side of the Common'
Cllr. Otter stated that in Minute 731. Maintenance, sixth paragraph, it should read 'on the site of the old police house' not 'by the old police house'.
Cllr. Lusty stated that in Minute 735. General Correspondence, item a, line 4, the words 'such as a Planning Council' be replaced with 'and a Planning Counsel'.
Cllr. Easton advised that in Minute 732. Open Spaces, line four in paragraph three, the word 'controversy' had been incorrectly spelt.
The Minutes of the last Meeting, having been previously circulated, were then duly signed as a true record of events. All agreed.
745 MATTERS ARISING FROM THE MINUTES.
Minute 721. Appointment of Parish Passenger Transport Representative.
Cllr. Otter reported that she had been unable to attend the recent meeting but that she had produced a note for Stock Press, the noticeboard and the Clerk of contact information relating to passenger transport. Cllr. Peacock asked for a copy to give to the school as the note contained the contact number for the school buses. Cllr. Otter also advised that all timetables are available in the library.
Minute 722. Democratic Time.
Cllr. Peacock checked with Mrs Henderson that she had made her comments to Chelmsford Borough Council and Essex County Council at the exhibition on the 15th and 16th May. Cllr. Peacock advised her that he had also spoken to them about the matter.
Minute 725. Matters Arising From The Minutes, Minute 699. Matter Arising From The Minutes and Minute 688. General Correspondence, Item a.
The Clerk reported that she had still not heard from Chelmsford Borough Council with regard to the removal of the recycling bins in Swan Lane. It was reported that they had not yet been removed.
Minute 725. Matters Arising From The Minutes and Minute 705. Maintenance.
The Clerk reported that Mr Tant had repaired the post and chain by the Hoop.
Minute 725. Matters Arising From The Minutes and Minute 706. Open Spaces.
The Clerk advised that the dog bins had arrived. It was agreed that one should be erected on the Dakyn Drive end of the footpath and the other on the opposite side of the Common, outside Lush Hill. It was decided that the Clerk should write and get permission from Lord Petre about the one opposite the Common as it was on his land. It was agreed that Cllr. Elliott would ask Mr M. Tant to erect the bins and would meet him on site to show him the exact locations.
Minute 729. War on Waste.
The Clerk reported that she had written to Mr Murphy with regard to the rubbish outside his property. Mrs Murphy had contacted her to say that it was not rubbish but building materials awaiting for builders to complete the work on her house. Mrs Murphy had contacted her builders advising them that she had received a complaint from the Parish Council.
Minute 731. Maintenance.
The Clerk advised that she had contacted Mr Clarke with regard to the stinging nettles on the footpath behind the school and also with regard to clearing the footpaths in the village.
The Chairman advised that she had asked Greenwoods to cut back the hedge that was overhanging the footpath.
The Clerk read out a letter that had been received from Chelmsford Borough Council with regard to the posts that had been erected in Birch Lane. After discussion it was decided that the Clerk should write another letter advising that there was no process, consultation or prioritisation and that many other jobs could have been done. It was decided that the Clerk should ask for a list of other proposed minor maintenance work to be carried out in the village.
The Clerk advised that she had written to Miss De'Ath with regard to the posts outside her property. It was reported that these had now been removed.
The Clerk advised that she had written to the proprietor of the Bear Public House with regard to the metal pole that was sticking out of the ground. To-date no reply had been received.
The Clerk advised that Mr M. Tant had replaced the posts that were missing on the Common.
Minute 732. Open Spaces.
The Clerk advised that she had reported the scorers hut on the Common to the Enforcement Officer. She had been advised that they had been to look at the hut and now they needed to look at the original planning permission that was given for the changing rooms as they think that the scorers hut may already have received planning permission.
Minute 735. General Correspondence, Item a.
The Chairman advised that Cllr. Lusty and herself were having a meeting on Thursday with West Hanningfield Parish Council to compare their objections to see whether the two Parish Councils had any common ground. She advised that she had spoken to Galleywood and that they supported the Borough Plan.
Minute 737. Planning Matters.
Cllr. Otter asked the Clerk to explain how and where she had got delegated power for planning matters. Cllr. Otter said that she wanted to see a copy of the Clerk's written authority for delegated power. The Chairman explained that the Parish Council had had long discussions with the EALC on the subject and for plans that were not controversial and came up before a meeting the Clerk could discuss the plans with a few Councillors under her delegated power. The Chairman advised that all important planning matters are deferred to the next meeting. Cllr. Peacock said that the matter was covered under the Standing Orders. The Chairman agreed to get the matter clarified in writing for Cllr. Otter
746 BEST VALUE GROUP REPORT.
Traffic Management - Cllr. Peacock reported that he had received the raw data results from the traffic management consultation. He advised that approximately 300 people had looked at the exhibition and 173 people had handed in their survey form. Cllr. Peacock advised that overall 77% had supported or strongly supported the proposals. Cllr. Peacock advised that the next traffic meeting with Essex County Council and Chelmsford Borough Council would be held on 1st July 2003 in the Village Hall. Chelmsford Borough Councillor Ian Grundy asked about the plans for Downham Road. Cllr. Peacock said that he was hoping for practical proposals for Downham Road by the meeting on the 1st July.
Playground - Cllr. Peacock advised that he had not received a reply from the Village Hall Management Committee with regard to the Parish Council's proposals. Cllr. Williams advised that there was a remote possibility that the Committee would consider a playground at the bottom end of the Village Hall where there was a strip of land but at the moment it was a question of ownership. It was reported that Doug Taffs had written to the owner but as yet had not received a reply. Cllr. Williams reported that the Village Hall Management Committee would prefer the playground somewhere else. Cllr. Elliott mentioned the ground at the back of Orchard House and Cllr. Peacock mentioned behind the new Doctors' Surgery.
Broadband - Cllr. Peacock reported that the proposal had gone in to EEDA and that he was now waiting to hear if the village would receive a grant.
Cllr. Otter asked for the terms of the group to be explained and whether it was a Committee and whether it was open to the public. Cllr. Peacock gave a detailed explanation about the group and the matters they deal with and advised Cllr. Otter that it was a working group and not a Committee. The Chairman advised that it was not a formal meeting and no minutes are made and it is not a requirement to notify the public.
747 GRASS CUTTING.
Cllr. Elliott reported that the grass cutting was not being carried out as it should. Areas were being missed and not strimmed. She advised that she had spoken to ELS this week regarding the matter. Cllr. Elliott had prepared a sheet on which she was marking off the work that was being carried out or missed out. Cllr. Easton thought a good idea would be to prepare a weekly worksheet that Cllr. Elliott signs off to pay when the work is satisfactorily completed. It was agreed that Cllr. Elliott would contact ELS again and the Clerk would also write a letter of complaint. The Chairman reported that the Best Kept Village Judges had been in the village this week.
748 STREET LIGHTING
Nothing to report.
749 WAR ON WASTE.
Cllr. Otter reported that there was a dumped fridge in Furze Lane. The Chairman asked her to report it directly to the Hit Squad on the telephone number the Clerk had sent out to her recently.
750 BUS SHELTERS.
The Chairman said that thanks should be given to the Rector's Wife who had cleaned around the bus shelters on the village tidy-up day. Cllr. Elliott asked who was responsible for the flower beds around the brick bus shelter. The Chairman said that she would look into the matter.
751 MAINTENANCE
Cllr. Elliott reported that there was a broken branch on the tree on the green in the High Street which needed to be cut. It was agreed that the Clerk should contact Lord Petre as the tree was on his land.
Cllr. Tully reported that the white lines on the B1007 by the Paddocks entrance had worn away. It was agreed that the Clerk should contact Highways.
Cllr. Tully reported that the manhole gas cover outside 29 Back Lane lifts up and has not been put back properly and she was concerned that someone might trip over it. It was agreed that the Clerk should contact British Gas.
Cllr. Elliott asked the Clerk to write to Mr May in Mill Lane as he was still parking his lorry on the grass verge.
751 OPEN SPACES.
The Clerk advised that Cllr. Lusty had asked her to report The Cock Inn to the Enforcement Officer as they were displaying three advertising boards. The Clerk read out a letter that had been received from Enforcement Officer. Cllr. Lusty asked the Clerk to look up the original letter that had been sent from Chelmsford Borough Council stating that the Cock Inn could only have two advertisement boards.
Cllr. Elliott reported that there was a load of rubbish in the High Street going onto the glebe. The Chairman said that this rubbish was being burnt.
Cllr. Elliott reported that the grass around the churchyard is not being cut. Cllr. Peacock advised that the matter was in hand.
753 ROAD SIGNS AND FOOTPATHS
Cllr. Lusty reported that he had contacted Ingatestone Forge with regard to the revolving signpost in Swan Lane. He had received an estimate of £65.50 to drill a new hole and put in a new bolt. It was agreed that the work should be carried out.
754 VILLAGE HALL REPORT.
Cllr. Williams reported that the Village Hall Management Committee had had their AGM. She reported that due to good fundraising the loan had been paid off. Cllr. Williams advised that there was a maintenance fund and some fundraising would be required for this. Cllr. Williams advised that the top coating of the car park had still not been decided and that some work needed to be carried out at the bottom section. Cllr. Williams reported that more storage space was required. Cllr. Williams reported that the heating problem was hopefully solved but the winter would confirm this.
Cllr. Williams advised that Sir John and Lady Carter had been made patrons of the Village Hall. Cllr. Williams advised that bookings for 2005 were already being taken and that £28,000.00 had been received in rent. Cllr. Williams advised that the Management Committee were considering either getting somebody to help Joe Fothergill or actually employing someone to do the job. Cllr. Williams advised that there would be a coffee morning on the 8th November and a co-ordinator was required for this event. Cllr. Williams reported that the Trust deed was still not settled and that the churches had agreed to withdraw. Cllr. Williams reported that the Village Hall were exempt from the extra licensing fee.
755 GENERAL CORRESPONDENCE
a) The Clerk read out a letter with regard to The Hanningfield Awards. It was decided that this should be put in the library.
b) The Clerk advised that she had received the close season report for Stock United F.C.
c) The Clerk read out a letter that had been received from the Monitoring Officer at Chelmsford Borough Council with regard to Parish Elections 2003 - Standards Matters. The Clerk handed an aide-memoire card to each Councillor.
d) The Clerk read out a letter received from CPRE with regard to the Government Aviation White Paper, Expansion at Stansted - New Airport at Cliffe. The Chairman recommended to Cllr. Otter, as a member of CPRE, that members of CPRE should not take part in the discussion. Cllr. Lusty declared he was a member and from that point neither took part in the discussion A majority decision was made and it was decided that the Parish Council would not be writing any further letters on the subject.
756 REPORT BY CHELMSFORD BOROUGH COUNCILLOR IAN GRUNDY.
Cllr. Grundy reported that two weeks ago there had been a council meeting and the members had been elected. He advised that Roy Whitehead had been elected as Leader of the Council. Cllr. Grundy said that rubbish was a prominent issue at the moment and that a full review is in progress. He advised that over the last two or three weeks the problem had slowly improved. Cllr. Whitehead gave an explanation as to why the bins are not being emptied and explained that Chelmsford Borough Council were trying to get the bins collected on time and were getting leaflets reprinted. Cllr. Whitehead said that they were even looking at paying staff to work on bank holidays. The Chairman advised that the public bins were not being emptied and this was a major concern.
Cllr. Grundy advised that there had been legal delays on the new Doctors' Surgery but that it was now sorted and due to start but that it would be eighteen months before it was up and running. Cllr. Peacock asked whether any S106 monies would be received. The Chairman reported that Jonathan Smith, the Director of Maintenance, at Greenwoods had asked her what had happened to the S106 money that he had given for a roundabout - an amenity for the village. Cllr. Peacock said that he would ask Chelmsford Borough Council at the meeting on the 1st July what their plans were for the village with the S106 monies received.
Cllr. Otter asked Cllr. Grundy what committees he was on at Chelmsford Borough Council. Cllr. Grundy advised that he was on the Corporative Review and Community Review Committees.
757. PROPOSED CHELMSFORD BOROUGH EXECUTIVE COUNCIL MEETING IN STOCK.
Cllr. Easton asked Cllr. Whitehead to speak on the subject. He explained that the Chief Executive had decided to tour around the borough to hold monthly meetings in order to give residents the opportunity to address him directly on matters. The Parish Council felt this was a good idea. Cllr. Whitehead advised that all people are invited to the meeting and there is a public question time. He advised that the meetings are normally held in the evenings and would probably be on a Tuesday. It was stated that the Village Hall was only available on a Tuesday in the school holidays.
758. PLANNING MATTERS.
Cllr. Tully reported that a large building had been erected at White Tyrrells. The Chairman said that Cllr. Otter had already brought the matter to her attention and that it had been reported to the Enforcement Officer.
Chelmsford Borough Councillor Ian Grundy said that he was concerned about the building work that was taking place at Beeches Cottages, opposite Temple Farm. The Chairman advised that Gary Stringer had written to her regarding this matter and he had also written to the Enforcement Officer as he did not think that they had planning permission.
Applications:
Application No. 03/00938/FUL. Conservatory at rear.
Location: 17 Back Lane, Stock.
Applicant: P. Gilbert.
Comments by 2nd June 2003, under the Clerk's delegated power this had been passed to Cllrs. Johnson, Elliott & Williams who said that they had no comments to make.
Application No. 03/00967/FUL. Extension of garage (amendment to previous approval).
Location: 27 Mill Road, Stock.
Applicant: Mr & Mrs S. Watkins.
Comments by 4th June 2003, under the Clerk's delegated power this had been passed to Cllrs. Johnson, Elliott & Williams who said that they had no comments to make.
Application No. 03/00957/FUL. Single storey side extension.
Location: 3 Brittons Lane, Stock.
Applicant: Mr. P. Hunt.
Comments by 4th June 2003, under the Clerk's delegated power this had been passed to Cllrs. Johnson, Elliott & Williams who said that they had no comments to make.
Application No. 03/01002/FUL. Two storey side/rear extension & alterations.
Location: 19 Back Lane, Stock.
Applicant: Mr & Mrs R. Moore.
The Parish Council had no comments to make.
Application No. 03/01044/FUL. Pitched roof to existing garage and new car port.
Location: Orchard Cottage, 1 Birch Lane, Stock.
Applicant: Mr Paul Wharram.
The Parish Council commented that they agree with the application providing the materials used are as specified as this is within the conservation area.
Application No. 03/01024/OUT. Erection of one dwelling.
Location: Land Adjacent 71 Mill Road, Stock.
Applicant: Mr. J. Cottee
The Parish Council had no comments to make.
Application No. 03/01041/FUL. Rear conservatory.
Location: 55 Well Lane, Stock.
Applicant:
Mr. & Mrs E. Fairman.
The Parish Council had no comments to make.
Results:
Application No. 03/00490/FUL. First floor rear extension.
Location: 2 High Trees, Back Lane, Stock.
Applicant: Mr. I. Wigston. Approved.
759 FINANCE.
The Clerk advised that £78.68 interest had been received.
Insurance - The Chairman reported that the insurance with Zurich was due for renewal and that the Clerk had also approached Cornhill for a quotation. To-date Cornhill had not replied and as the insurance was due for renewal on the 1st June 2003 it was felt that the premium of £898.62 should be paid. The Clerk reported that Zurich were charging £306.12 to carry out an engineering inspection report of the play equipment. The Clerk had made enquiries with Essex Playing Fields and Childrens' Play Association, a charity, who advised her that if the Parish Council joined the Association the annual inspection would be carried out free of charge. The subscription fee would be approximately £25.00 - £50.00 per year.
It was agreed that the Clerk should contact Zurich informing them of the Parish Council's decision and if the engineering inspection could be taken elsewhere without affecting the insurance then the Clerk should go ahead with joining the Association.
Clerk's Salary - The Chairman reported that the Clerk's hours needed to be discussed as the Clerk had been working a lot of extra hours over the past couple of months. The Clerk gave a detailed explanation of the extra work she had been carrying out including an extra meeting being held due to the elections. After discussion, it was agreed that the Clerk would be paid for 27 hours overtime which totalled £207.93. It was also agreed that as from the 1st June 2003 the Clerk's hours would be increased from 14 hours per week to 16 hours per week.
Cheques to be Signed - The following cheques were approved for payment and signed:
100870 £79.73 Mrs L.J. Green Expenses
100871 £54.64 British Telecommunications Office Telephone
100872 £7.80 Mrs Wendy Elliott Expenses for Public Exhibition
100873 £235.72 Glasdon U.K. Limited Doggy Bins
100874 £207.93 Mrs L.J. Green Overtime for April and May
100875 £110.00 Mr M. Tant Resetting post at The Hoop and replacing 4 posts on Common
100876 £898.62 Zurich Insurance Company Insurance Renewal
Transfer of Funds - The Clerk advised that she had transferred £1,000.00 from the Business Reserve Account to the Current Account on the 29th May 2003.
760 ESSEX RURAL HOUSING TRUST
Nothing to report.
761 DATE OF THE NEXT MEETING.
The next meeting of the Parish Council is on the 30th June 2003.
The Chairman advised that Cllr. Williams and herself had attended the launch of the new Essex Air Ambulance.
The Chairman thanked everyone for coming; the meeting closed at 10.00 pm.
Stock Index Council